Stop losing consultations to missed calls and no-shows. Our AI workforce handles bookings, reminders, rebooking campaigns, and review requests — 24/7.
Book a Strategy CallThe Problem
These are not hypotheticals. These are the exact problems we hear from every med spas owner we talk to.
70% of consultation requests come in after business hours. Your front desk is closed, and the lead books with whoever responds first.
Botox and filler appointments have a 20-30% no-show rate. Every empty chair costs you $300-$800 in lost revenue.
Patients who loved their results never come back because nobody followed up. Your team is too busy handling walk-ins and phone calls.
Your happiest patients leave without being asked for a review. Meanwhile, the one unhappy patient finds Google on their own.
What We Build For You
Each AI employee is trained on your specific business, your data, and your processes. Not a chatbot — a digital worker that handles real tasks.
AI Voice Agent + AI Text Agent
Answers every inbound call and text message 24/7. Qualifies the patient (treatment interest, skin type, budget), checks availability, and books Botox, filler, laser, and facial consultations directly on your calendar. Handles objections like pricing questions and downtime concerns with pre-trained responses specific to your menu of services.
AI Text Agent + AI Follow-Up Manager
When a patient misses their appointment, the system triggers within 5 minutes. Sends a friendly text asking if they want to reschedule, follows up with a call if no response, and offers the next available slot. Recovers 40-60% of no-shows automatically without your front desk lifting a finger.
AI Follow-Up Manager + AI CRM Coordinator
Tracks every patient visit and triggers personalized rebooking sequences based on treatment type. Botox patients get a text at 10 weeks. Filler patients at 8 months. Facial patients monthly. Each message is personalized with their name, last treatment, and a direct booking link.
AI Text Agent + AI Follow-Up Manager
After a consultation that does not convert to a booked treatment, the AI follows up with a multi-touch sequence over 14 days. Addresses common hesitations (cost, fear of results, timing), shares before-and-after photos, and offers a limited-time incentive to book.
AI Text Agent + AI CRM Coordinator
Sends a perfectly timed review request 2 hours after each appointment via text. If the patient indicates they had a great experience, they are directed to Google. If they indicate any issue, the message routes to your manager for personal follow-up before it becomes a public review.
AI CRM Coordinator + AI Text Agent
When a cancellation opens up, the system instantly texts patients on the waitlist for that treatment type. First to confirm gets the slot. No phone tag, no manual outreach. Keeps your chairs full and your revenue steady.
Deployment Process
Week 1
We map your patient journey, integrate with your booking system (Boulevard, Vagaro, Mangomint, etc.), train the AI on your treatment menu, pricing, and common objections, and configure all automation workflows.
Week 2
Your AI employees go live handling real calls, texts, and follow-ups. We monitor every interaction, fine-tune responses, and ensure booking rates are climbing from day one.
Ongoing
Monthly performance reports, A/B testing on follow-up sequences, seasonal campaign launches (summer body specials, holiday gift cards), and new automations as your practice grows.
Real Results
Consultations Booked Per Month
Before
15
After
52
“We went from missing half our leads to booking more consultations than we can handle. The AI books appointments at 11pm on a Tuesday like it is nothing.”
— Med Spa Owner, Scottsdale AZ
15 minutes. No pitch deck. We'll show you exactly what we'd build for your business.
Book a Strategy Call