Stop losing leads to the gym down the street. Our AI responds to every inquiry instantly, books trial sessions, recovers cancelled members, and keeps your classes full — automatically.
Book a Strategy CallThe Problem
These are not hypotheticals. These are the exact problems we hear from every fitness owner we talk to.
Someone fills out your website form at 9pm interested in a membership. Your front desk calls them back at 10am. They already signed up at the gym that texted them back at 9:01pm.
You lose 8-12% of members per month and your save rate is near zero because nobody follows up with a cancellation request until it is too late.
Your 6am HIIT class has 20 spots. 25 people signed up. 12 actually show. The other 13 spots could have gone to someone on the waitlist.
Your members who plateaued would benefit from PT sessions but nobody identifies them or reaches out. Revenue sits on the table.
What We Build For You
Each AI employee is trained on your specific business, your data, and your processes. Not a chatbot — a digital worker that handles real tasks.
AI Voice Agent + AI Text Agent
Responds to every inquiry within 60 seconds. Asks about fitness goals, experience level, schedule preferences, and budget. Books a free trial session or facility tour on your calendar. Sends a confirmation with directions, what to bring, and what to expect.
AI Follow-Up Manager + AI Text Agent
Detects at-risk members based on attendance patterns — if someone who usually comes 4x/week drops to once, the AI reaches out. When a cancellation request comes in, triggers a save sequence: personal message from the GM, offer to freeze instead of cancel, discount for commitment.
AI Text Agent + AI CRM Coordinator
Sends class reminders 2 hours before, manages waitlists, and fills no-show spots in real-time. If someone cancels a 6am slot at 5:30am, the next person on the waitlist gets an instant text. Keeps your classes at capacity.
AI CRM Coordinator + AI Follow-Up Manager
Identifies members who would benefit from personal training, nutrition coaching, or premium membership tiers based on their usage patterns and goals. Sends personalized outreach at the right moment — after a plateau, after a milestone, or during a seasonal promotion.
Deployment Process
Week 1
We map your member journey, integrate with your gym management software (Mindbody, Glofox, Club Ready, etc.), train the AI on your class schedule, pricing tiers, and membership options.
Week 2
AI goes live handling inquiries, booking tours, and managing class communications. We monitor conversion rates, retention metrics, and member engagement.
Ongoing
Seasonal membership campaigns (New Year, summer body), retention optimization, PT upsell tracking, and multi-location expansion support.
Real Results
New Members Per Month
Before
30
After
78
“We were losing leads every night because nobody was at the front desk to respond. Now the AI books tours at midnight and our trial-to-member conversion is up 45%.”
— Gym Owner, Austin TX
15 minutes. No pitch deck. We'll show you exactly what we'd build for your business.
Book a Strategy Call