Fill every chair, every day. Our AI handles appointment reminders, waitlist management, hygiene recalls, new patient onboarding, and insurance follow-ups — automatically.
Book a Strategy CallThe Problem
These are not hypotheticals. These are the exact problems we hear from every dental practices owner we talk to.
A 25-30% no-show rate means 2-3 empty chairs per day. At $200-$500 per visit, that is $2,000+ in lost daily revenue.
Patients who are 6 months overdue for a cleaning never get contacted because your front desk is too busy checking people in.
New patients show up without paperwork completed, insurance info is missing, and the first visit starts 20 minutes late.
Your team spends hours on hold with insurance companies verifying coverage before appointments. It is the least productive use of their time.
What We Build For You
Each AI employee is trained on your specific business, your data, and your processes. Not a chatbot — a digital worker that handles real tasks.
AI Text Agent + AI Voice Agent
Multi-channel reminders sent at 72 hours, 24 hours, and 2 hours before every appointment. Text, email, and automated call. Patients can confirm, reschedule, or cancel via text reply. Confirmed patients get a check-in link with directions. Reduces no-shows from 25% to under 8%.
AI CRM Coordinator + AI Text Agent
When a cancellation opens up, the AI instantly texts the top 5 patients on the waitlist for that appointment type. First to confirm gets the slot. If no one responds in 30 minutes, the next group is contacted. Keeps your chairs full without a single phone call from your staff.
AI Follow-Up Manager + AI Text Agent
Automatically identifies patients overdue for cleanings and sends a personalized recall sequence. Text at 6 months, follow-up call at 7 months, final text with an incentive at 8 months. Segments by patient type: families get weekend availability, professionals get early morning slots.
AI Text Agent + AI CRM Coordinator
The moment a new patient books, the AI sends a welcome text with a link to complete paperwork online, upload insurance cards, and review office policies. Sends a reminder 48 hours before the appointment if anything is incomplete. New patients arrive ready, and your first visit starts on time.
AI Follow-Up Manager + AI CRM Coordinator
After your team submits verification requests, the AI tracks status and follows up on pending verifications. Sends patients a text if additional insurance information is needed. Flags appointments where coverage has not been confirmed 48 hours before the visit so your team can prioritize.
AI Text Agent + AI Follow-Up Manager
When a patient receives a treatment plan but does not schedule, the AI follows up over 30 days. Addresses common concerns about cost, insurance coverage, and treatment necessity. Offers financing options and scheduling flexibility. Increases treatment acceptance rates by 35%.
Deployment Process
Week 1
We map your patient flow, integrate with your practice management system (Dentrix, Eaglesoft, Open Dental, etc.), configure appointment types, and set up all automation workflows.
Week 2
AI reminders, recalls, and waitlist management go live. We monitor no-show rates, recall conversion, and waitlist fill rates daily.
Ongoing
Monthly reporting on chair utilization, patient retention, and recall effectiveness. Seasonal campaigns (back-to-school cleanings, holiday whitening specials) and expansion to additional locations.
Real Results
No-Show Rate
Before
30%
After
8%
“We were losing thousands every week to empty chairs. The AI reminder system cut our no-shows by 73% in the first month. The waitlist feature alone pays for the entire system.”
— Dental Practice Owner, Austin TX
15 minutes. No pitch deck. We'll show you exactly what we'd build for your business.
Book a Strategy Call